Return-Path: Delivered-To: daleandneeltje@personainternet.com Received: (qmail 8103 invoked from network); 9 Jan 2010 00:43:01 -0000 Received: from unknown (HELO ip04.eastlink.ca) ([24.222.39.52]) (envelope-sender ) by mail.personainternet.com (qmail-ldap-1.03) with SMTP for ; 9 Jan 2010 00:43:01 -0000 X-IronPort-AV: E=Sophos;i="4.49,245,1262577600"; d="scan'208,217";a="660875282" Received: from blu0-omc4-s6.blu0.hotmail.com ([65.55.111.145]) by ip04.eastlink.ca with ESMTP; 08 Jan 2010 20:48:23 -0400 Received: from BLU0-SMTP19 ([65.55.111.137]) by blu0-omc4-s6.blu0.hotmail.com with Microsoft SMTPSVC(6.0.3790.3959); Fri, 8 Jan 2010 16:42:59 -0800 X-Originating-IP: [67.68.136.82] X-Originating-Email: [gwen-paul.doyle@sympatico.ca] Message-ID: Return-Path: gwen-paul.doyle@sympatico.ca Received: from DD6K5S61 ([67.68.136.82]) by BLU0-SMTP19.blu0.hotmail.com over TLS secured channel with Microsoft SMTPSVC(6.0.3790.3959); Fri, 8 Jan 2010 16:42:51 -0800 From: "gwen doyle" To: "neeltje van roon" Subject: W-CAN Minutes May 14, 2009/GD Date: Fri, 8 Jan 2010 19:42:43 -0500 MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----=_NextPart_000_0000_01CA909A.BF4369B0" X-Priority: 3 X-MSMail-Priority: Normal X-Mailer: Microsoft Outlook Express 6.00.2900.5843 X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2900.5579 X-OriginalArrivalTime: 09 Jan 2010 00:42:51.0722 (UTC) FILETIME=[AC99A2A0:01CA90C4] This is a multi-part message in MIME format. ------=_NextPart_000_0000_01CA909A.BF4369B0 Content-Type: text/plain; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable Minutes Walden-CAN Meeting, May 14, 2009 at 7:00 pm ...Former Town of Walden Council Chambers Present: =20 W-CAN Executive: Jennifer Carlisle, Gwen Doyle, Gord Key, Dale Kilbey, = Brenda Salo, Ralph Shore, Forbes Stoodley, Rene Trottier, Neeltje Van = Roon =20 Guest Speaker: Kevan Moxam-CGS, Manager of Parks Services Councilor Barbeau, Sherri Moroso, June Epple & Susi Knezaurek- WYFYC, = Constable Gilles Rainville, Jessie Beattie (new volunteer) = =20 Excused: Karen Tait, Allie Peacock 1. Meeting called to order Neeltje=20 No conflicts of interest 2. Acceptance of minutes: Neeltje Minutes of April Meeting were unavailable; deferred until June 11 = Meeting=09 3. Walden Youth for Youth Centre Brenda a. Motion to put Brenda on WYFYC Sub-Committee: W-CAN Executive approved = by email - Brenda working with Jeff Pafford & Sherry Moroso -CGS & TDT Bank to = expedite availability of funds -previously raised for WYFYC programs - Sub-Committee: Rene, Forbes, Jennifer=20 b. WYFYC Accounts/Signing Authority: - Letter from Jeff Pafford-CGS to be delivered to Eric Thall-Manager TDT = Bank re: changes to WYFYC Accounts (from 6 to 2 Accounts) - W-CAN to oversee financial records & use of funds for Programs etc in = an advisory capacity - Sherri Moroso is City Liaison - Signing Authority to be changed to: Rene Trottier (W-CAN Treasurer), = Jennifer Carlilse & June Epple - Up to $8 - $9,000 in various accounts which need to be freed up - Monies raised are only for WYFYC Programs - Nevada Account needs to be dispersed asap - Changes to be authorized asap c. Wish List from WYFYC: - Brenda had asked June & Susi to work with the youth to prepare a Wish = List re: use of $250 Donation + other funds before the end of June - Wish List provided by June & Susi d. LDSS Youth Survey Results: June=20 - June presented print version & Disk to Sub-Committee e. WYFYC BBQ fundraiser on June 19th at Anderson Farm Museum June f. Art Gala Appreciation Event: June 25 from 6 -9pm at Kinsmen Hall June -2- 4. Guest: Kevan Moxam-CGS re: Beautification of Walden Project i. Beautification could mean: flower boxes in Lively, fixing the grounds = outside former Town Offices, making the corridors into Town more = welcoming ie from the Lights up to the AFM etc - At present, Public Works Operation Depot holds Budget dollars which = they allocate; money to beautify the former Town Offices site - In future, Lease Holder Agreement with FHT; they will be responsible = for maintenance & beautification - Could be Parks Dept. funding ii. CGS will work with any groups of volunteers - Who want to help beautify Walden - Can supply some extra manpower ie volunteers could help with clean-up - Group should meet & form a plan of what they would like to do and then = set-up meeting with Kevin/CGS Staff/Councilor - Group would need cooperation of businesses & private property owners = to make changes along the HWY 55 - AFM iii. 1984 the Town of Walden had a Re-Greening Project: see old folder = with clippings, articles etc History repeating itself iv. At present, NO Budget to expand programs in Walden - Maintain current flower beds ie at Fielding Park, boxes on Blvd, beds = at Lively Citizen Centre - 3 water trucks work from 10pm - 6am watering plants just to maintain = existing flower beds - A Planting Budget is not enough; need funds to maintain & water = plants/trees- or just a waste of funding - Every Capital Budget dollar requires Maintenance Operating Budget = which must be passed - Group would have to come to Budget in Fall re: new funding v. W-CAN should form a committee - of businesses, community groups, = individuals and develop a strategic plan - with 2 or 3 Budget Items to = present in the Fall - CGS Staff could provide resource information=20 - Committee would meet with Kevin & Jacques during process - Jacques would go to Council with 1 or 2 Budget Items vi. Jacques outlined background info: - $250,000 was approved but no firm plan was provided; allocation taken = off the Budget - Infrastructure Division has committed funds re: beautification - Ward 2 is huge -hence many requests for Budget allocations - Ward 1 Re-Greening Project had a detailed strategic plan with funds = from partnerships with businesses + Councilors funds - Developing Partnerships/Grants would be vital to success of any Ward 2 = Beautification Project vii. Kevan outlined Ward 2 projects- in the works: - Tennis Court area- Playground structure re-vamping; Kid's water park = in Mikkala Subdivision; Hillcrest- artificial turf, upgrade clubhouse = building, 2 new soccer fields; Pine Heights Playground- cleaned out & = playground equipment; Lively Ski Hill- renovations, water for snowmaking = etc -3- Agreed to establish a special Walden-CAN Beautification Committee: =20 - Chair- Jennifer Carlisle=20 - Members Forbes, Susi, Jessie Beattie - Get background & Grant info from CGS - Jennifer to contact community groups, local businesses, land owners & = interested individuals to be part of the process - Time-Line May - Sept. - Meetings with Kevin, Sherry and Jacques =20 4. Councilor's Update: See attached Councilor Barbeau 6. Reports a. Chair's Report: Neeltje i. May 21st ACAN Summit:=20 - Reps from 15 CANs will meet in Valley East at Howard Armstrong = Recreation Centre at 5:40pm=20 - Description of Agenda read by Neeltje - After discussion it was agreed that Karen & Jennifer should attend - Neetlje to follow-up ii. Visit to Nurse Practitioners Clinic: - Letter from Marilyn Butcher read: unavailable from May 17-29th - After discussion it was agreed to set-up Tour for June 1;a late = meeting - Jacques could arrange for a Bus for everyone - Details to be confirmed with Karen b. Treasurer's Report: See attached Rene=20 c. Communications Report: Gwen=20 i. Weekly-E Updates:=20 - Thanks to our Webmasters & our contributors we have numerous new = postings each week - Last week we had 30 New Postings ii. May Column for Sudbury Star: - Sent to Sudbury Star cc W-CAN + contributors + Walden Contacts - Posted on W-CAN Website & URSudbury.com iii. Notes from Community Conference Wrap-Up Meeting: See attached - Although everyone agreed it was a very successful conference and we = have numerous suggestions re: how to improve logistics for the next = conference, we agreed that we need a break before considering the next = conference iv. Suggestions for the Walden-CAN to follow-up...as a result of = listening to our 19 Conference Speakers: See attached - Agreed that we should defer consideration of these suggestions until = the fall -4- v. Community Conference Page on Website; - All previous documents to be removed ; too much information - Gwen to send future documents in Verdana for easier posting on website - To Post: Final Conference Program, Photos from June, List of 47 Groups = with delegates, Summary of Comments from Delegates, E-Versions of = Speakers Presentations d. Webmaster's Report: Dale & Neeltje=20 - Getting lots of SPAM on Contact Us site - Takes a lot of time to remove it - Sherri to investigate possible software to prevent website SPAM - Increase in postings =3D increased hours to maintain website e. Newsletter Committee Report: Jennifer & = Forbes=20 - Plan to have a mid-August Newsletter - 8 pages- with a 4 page insert focusing on our Community Conference - Deadline for Copy will be mid-July f. Environmental Report: See attached) Ralph - Repairs to Non-Motorized Trails made by Parks & Recreation - Problem is the 'topping'; pink is not as effective as gray - ATV's are destroying the trails; ripping them up - Need more Signs on trails - Police set-up 3 or 4 times a month to do Tickets; last year 30 -35 = charges a day; good for a few weeks & then it starts again - New ATV By-Law should be ready in next 2 months - Will require license Agreed to bring this issue re: need to repair the trails = and build the Link in Trail ...forward to the Beautification Committee - as one of the = 3 items for Budget=20 consideration 7. Announcements: Next meeting date is June 11, 2009 8. New Business: a. New Walden-CAN Volunteer: Jessie Beattie- returning to Walden; = Marketing, Strategic Planning background; interested in environmental = issues... how to make CGS more attractive/viable opportunities for youth = to stay & work & live in CGS; interested in working with W-CAN - as = youth representative Jessie will submit his Resume=20 b. CGS Volunteer Recognition Day: details to be sent by Sherri asap = 9. Meeting adjourned =20 Minutes: G.Doyle ------=_NextPart_000_0000_01CA909A.BF4369B0 Content-Type: text/html; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable Walden-CAN Annual General Meeting

Minutes Walden-CAN Meeting, May 14, 2009 at = 7:00 pm

…Former Town of Walden Council = Chambers

 

Present: =  

W-CAN = Executive:  = Jennifer Carlisle, Gwen Doyle, Gord Key, Dale Kilbey, Brenda Salo, Ralph Shore, = Forbes Stoodley, Rene Trottier, Neeltje Van Roon 

Guest = Speaker: Kevan Moxam-CGS, Manager of Parks = Services

Councilor Barbeau, Sherri Moroso, = June Epple & Susi Knezaurek- WYFYC, Constable Gilles Rainville, Jessie Beattie = (new volunteer)           &n= bsp;           &nb= sp;           &nbs= p;            = ;     

Excused: Karen Tait, Allie = Peacock

 

 

1.=      Me= eting called to order      =         = ;                           &n= bsp;           = ;                Neeltje =

No conflicts of interest

 

2.     = Acceptance of minutes:             = ;                  = ;                  = ;                = Neeltje

Minutes of April Meeting = were unavailable; deferred until June 11 Meeting        = ; 

 

3.     Walden Youth for Youth Centre              = ;                  = ;                    Brenda

 

a.=      Mo= tion to put Brenda on WYFYC Sub-Committee: W-CAN Executive approved by = email

-        Br= enda working with Jeff Pafford & Sherry Moroso -CGS & TDT Bank to = expedite availability of funds -previously raised for WYFYC = programs

-        Su= b-Committee: Rene, Forbes, Jennifer

 

b.=      WY= FYC Accounts/Signing Authority:

-        Le= tter from Jeff Pafford-CGS to be delivered to Eric Thall-Manager TDT Bank re: changes to WYFYC Accounts (from 6 to 2 = Accounts)

-        W-= CAN to oversee financial records & use of funds for Programs etc in an = advisory capacity

-        Sh= erri Moroso is City Liaison

-        Si= gning Authority to be changed to: Rene Trottier (W-CAN Treasurer), Jennifer = Carlilse & June Epple

-        Up= to $8 – $9,000 in various accounts which need to be freed = up

-        Mo= nies raised are only for WYFYC Programs

-        Ne= vada Account needs to be dispersed asap

-        Ch= anges to be authorized asap

 

c.=       Wi= sh List from WYFYC:

-        Br= enda had asked June & Susi to work with the youth to prepare a Wish List re: = use of $250 Donation + other funds before the end of = June

-        Wi= sh List provided by June & Susi

 

d.=      LD= SS Youth Survey Results:                                June =

-        Ju= ne presented print version & Disk to = Sub-Committee

e.=      WY= FYC BBQ fundraiser on June 19th at Anderson Farm Museum      = June

f.=        Ar= t Gala Appreciation Event: June 25 from 6 –9pm at Kinsmen Hall      = June

 

-2= -

 

4.   Guest: Kevan Moxam-CGS re: Beautification of Walden = Project

i.=        Be= autification could mean: flower boxes in Lively, fixing the grounds outside former = Town Offices, making the corridors into Town more welcoming ie from the = Lights up to the AFM etc

-        At= present, Public Works Operation Depot holds Budget dollars which they = allocate; money to beautify the former Town Offices = site

-        In= future, Lease Holder Agreement with FHT; they will be responsible for = maintenance & beautification

-        Co= uld be Parks Dept. funding

           ii.    = CGS will work with any groups of volunteers

-        Wh= o want to help beautify Walden

-        Ca= n supply some extra manpower ie volunteers could help with = clean-up

-        Gr= oup should meet & form a plan of what they would like to do and then = set-up meeting with Kevin/CGS Staff/Councilor

-        Gr= oup would need cooperation of businesses & private property owners to make = changes along the HWY 55 - AFM

ii= i.           = ;    19= 84 the Town of Walden had a Re-Greening Project: see old folder with clippings, articles etc   = History repeating itself

iv= .           = ;   At= present, NO Budget to expand programs in = Walden

-        Ma= intain current flower beds ie at Fielding Park, boxes on Blvd, beds at Lively = Citizen Centre

-        3 = water trucks work from 10pm – 6am watering plants just to maintain = existing flower beds

-        A = Planting Budget is not enough; need funds to maintain & water plants/trees- = or just a waste of funding

-        Ev= ery Capital Budget dollar requires Maintenance Operating Budget which must = be passed

-        Gr= oup would have to come to Budget in Fall re: new = funding

v.=            = ;     W-= CAN should form a committee – of businesses, community groups, = individuals and develop a strategic plan – with 2 or 3 Budget Items to present in = the Fall

-        CG= S Staff could provide resource information

-        Co= mmittee would meet with Kevin & Jacques during = process

-        Ja= cques would go to Council with 1 or 2 Budget = Items

vi= .           = ;   Ja= cques outlined background info:

-        $2= 50,000 was approved but no firm plan was provided; allocation taken off the = Budget

-        In= frastructure Division has committed funds re: = beautification

-        Wa= rd 2 is huge –hence many requests for Budget = allocations

-        Wa= rd 1 Re-Greening Project had a detailed strategic plan with funds from = partnerships with businesses + Councilors funds

-        De= veloping Partnerships/Grants would be vital to success of any Ward 2 = Beautification Project

vi= i.           = ;  Ke= van outlined Ward 2 projects- in the works:

-<= span style=3D"mso-spacerun: yes">  Tennis Court area- Playground = structure re-vamping; Kid’s water park in Mikkala Subdivision; Hillcrest- = artificial turf, upgrade clubhouse building, 2 new soccer fields; Pine Heights = Playground- cleaned out & playground equipment; Lively Ski Hill- renovations, = water for snowmaking etc

        = ;            =             = ;            =             = ;    -3-

 

Agreed to establish a = special Walden-CAN Beautification Committee: 

-        Ch= air- Jennifer Carlisle

-        Me= mbers Forbes, Susi, Jessie Beattie

-        Ge= t background & Grant info from CGS

-        Je= nnifer to contact community groups, local businesses, land owners & = interested individuals to be part of the process

-        Ti= me-Line May – Sept.

-        Me= etings with Kevin, Sherry and Jacques

           &n= bsp;   

4.     = Councilor’s Update: =       See = attached               &nbs= p;                 Councilor = Barbeau

 

6.   Reports

 

        = ;    a.             = ;    Chair’s Report:         = ;           = ;            =             = ;                           = ;            = ;    Neeltje

 

i.=        May 21st ACAN Summit: =

-        Re= ps from 15 CANs will meet in Valley East at Howard Armstrong Recreation Centre = at 5:40pm

-        De= scription of Agenda read by Neeltje

-        Af= ter discussion it was agreed that Karen & Jennifer should = attend

-        Ne= etlje to follow-up

 

ii.     Visit to Nurse Practitioners = Clinic:

-        Le= tter from Marilyn Butcher read: unavailable from May = 17-29th

-        Af= ter discussion it was agreed to set-up Tour for June 1;a late = meeting

-        Ja= cques could arrange for a Bus for everyone

-        De= tails to be confirmed with Karen

 

            b= .        = ;    Treasurer’s Report:        = ;    See attached        = ;          = ;            =                = ;            =      Rene =

 

        = ;    c.        = ;    Communications Report:        = ;            = ;            =             = ;              = ;          = ;     Gwen =

 

i.=            = ; We= ekly-E Updates:

-        Th= anks to our Webmasters & our contributors we have numerous new postings each = week

-        La= st week we had 30 New Postings

ii= .           Ma= y Column for Sudbury Star:

-        Se= nt to Sudbury Star cc W-CAN + contributors + Walden = Contacts

-        Po= sted on W-CAN Website & URSudbury.com

ii= i.         No= tes from Community Conference Wrap-Up Meeting: See = attached

-        Al= though everyone agreed it was a very successful conference and we have numerous suggestions re: how to improve logistics for the next conference, we = agreed that we need a break before considering the next = conference

iv= .         Su= ggestions for the Walden-CAN to follow-up…as a result of listening to our 19 = Conference Speakers: See attached

-        Ag= reed that we should defer consideration of these suggestions until the = fall

           &n= bsp;           &nb= sp; -4-

 

v.=           Co= mmunity Conference Page on Website;

-        Al= l previous documents to be removed ; too much = information

-        Gw= en to send future documents in = Verdana for easier posting on website

-        To= Post: Final Conference Program, Photos from June, List of 47 Groups with = delegates, Summary of Comments from Delegates, E-Versions of Speakers = Presentations

 

            d.        = ;    Webmaster’s Report:         = ;            =                       = ;            =                    = Dale & Neeltje

-        Ge= tting lots of SPAM on Contact Us site

-        Ta= kes a lot of time to remove it

-        Sh= erri to investigate possible software to prevent website = SPAM

-        In= crease in postings =3D increased hours to maintain = website

 

            e.        = ;    Newsletter Committee Report:         = ;               = ;            =           Jennifer & Forbes

-        Pl= an to have a mid-August Newsletter

-        8 = pages- with a 4 page insert focusing on our Community = Conference

-        De= adline for Copy will be mid-July

 

        = ;    f.          = ;    Environmental Report:  See = attached)        = ;         = ;            =             = ;    Ralph

-        Re= pairs to Non-Motorized Trails made by Parks & = Recreation

-        Pr= oblem is the ‘topping’; pink is not as effective as = gray

-        AT= V’s are destroying the trails; ripping them up

-        Ne= ed more Signs on trails

-        Po= lice set-up 3 or 4 times a month to do Tickets; last year 30 –35 = charges a day; good for a few weeks & then it starts again

-        Ne= w ATV By-Law should be ready in next 2 months

-        Wi= ll require license

           &n= bsp; Agreed to bring this issue re: need to repair the trails and = build the Link  in = Trail

           &n= bsp; …forward to the Beautification Committee – as one of = the 3 items for Budget

           &n= bsp;    consideration

 

 

7.=   Announcements:                     = Next meeting date is June 11, 2009

 

8.=   New = Business:

a.     New Walden-CAN Volunteer:  Jessie Beattie- returning to Walden; Marketing, Strategic = Planning background; interested in environmental issues… how to make CGS = more attractive/viable opportunities for youth to stay & work & live = in CGS; interested in working with W-CAN – as youth = representative

Jessie will submit his Resume

 

b.  CGS Volunteer = Recognition Day: details to be sent by Sherri asap            = ;            = ;            = ;            = ;   

 

9.   Meeting adjourned

 

Minutes: = G.Doyle

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